When you’re writing, it’s important to consider your audience’s understanding compared to your own. To make them parallel, the sentences should be rewritten with just gerunds or just infinitives. Not only is it possible to read this passage without dozing off, it also gives more information by showing the relationship among the bits of information given. Discuss strategies for creating reader-focused writing, Discuss strategies to avoid language that can confuse or exclude readers, Discuss strategies to avoid language that shows bias against individuals or populations, Discuss strategies to improve concision in writing, Discuss strategies to improve clarity in writing, Evaluate the parallel structure of sentences and passages, Discuss appropriate ways to indicate emphasis in business writing, Put the receiver’s needs before the sender’s needs, Start with what the receiver needs to know. When I started thinking about getting a new job, I was overwhelmed by my options and unsure of what to choose. You could argue that the first sentence is correct in that “cooking,” “jogging,” and “to read” are all grammatically valid conclusions to “She likes.” However, when you put them together, the lack of parallelism leads to an incorrect sentence. Doublespeak is a more deliberate form of euphemism that disguises the meaning of words so that the idea the words represent seems less unpleasant. Despite this sentences being completely grammatically sound, we don’t know who lost the sale if we only read the passive sentence. These are all important questions to consider as you begin to select each and every word that makes it into your speech. You should receive the order on August 8. Which is more professional in its look and feel? If all choices are related to considering the receiver’s needs over those of the sender, the message is more likely to achieve its purpose quickly. Concise business writing uses clean, straightforward sentence structure to improve understanding and retention. Correct word choice creates an accurate picture of the writer's topic that is both unique and easy to understand. ), Mandy and Torrence watched The Godfather, Mary Poppins, and a documentary about pelicans. “Love” is an intense human emotion, not the emotion of a thing—a company. When I started thinking about getting a new job, I was completely clueless. Selected Answer: When in a professional environment you are dealing with individuals that have a higher education than yourself or different cultures. The employee gains respect and appreciation thanks to writing skills that project credibility and confidence. For example, let’s look at this sentence: “Someone will call you to further discuss the issue. While the meaning of the first sentence comes through, it’s easy to trip up over the mismatched items. In narrative, written from the author''s point of view, word choice subtly shapes readers'' reactions. All three verbs are gerunds, whereas in the first sentence, two are gerunds and one is an infinitive. ), Juana looked for her phone under the table, on top of the bookcase, and inside the cupboard. Why is this the case? Here are a few techniques to help avoid bias. Among these different positions, the depth of knowledge about your topic will vary, and so you should consider the terminology, formality, and degree of context when writing. Finally, become aware of your own bad habits. Business Communication Skills for Managers, http://sites.utexas.edu/legalwriting/2015/04/29/manage-your-sentence-length-2/, https://en.wikipedia.org/wiki/Shooting_the_messenger, https://courses.lumenlearning.com/styleguide/. Please do the following: A numbered list provides the correct order and structure for the reader. This research suggests that between 20 and 25 words is the maximum for solid comprehension. It is not clear what step must be taken next. Often, writers assume that complex words make their writing impressive, which leads them to avoid using simple words. This effect is further magnified when it comes in a downward message. Write one well-written paragraph and answer the above question to earn 10 points. For the tire changer (receiver) a personal assistant is easier, but more expensive. We do it everyday; be it with our help at home, babysitters, neighbors, dog walkers, colleagues, children, friends, family, partners, and store owners – we are constantly in a state of communication. Reserve passive verbs for the moment you need to say “no” in a message. The analogy that best suits emphasis in a message is to think of salt in food. Now you just need to finish submitting the paperwork to process the deal. It sure seemed like the lawyer was trying to confuse the meaning. Consider the paragraph and revision below. Compound sentences consist of two (or more, but that’s tricky) independent clauses attached by a comma and a conjunction: Amanita threw the ball, and Fido fetched it. Think about the difference between these two versions of a list in an internal report: Which one is easier to follow? Remember, your goal is not to make your sentences short, your goal is to convey your ideas clearly and to avoid ambiguity. Not all dictionaries are created equal, and many online dictionaries are inadequate for the requirements of professional and academic writing. He or she will call between 9:00 and 10:00 tomorrow morning.” Only one person will be making the call, so we can’t make this sentence plural. Sometimes when I'm grading a student's paper and I find a misused word, I circle it and write "Word Choice." Examples of important word choice in agriculture. Many students express the desire to “sound intelligent.” This is often mistaken to mean that we should use our thesaurus as much as possible and replace word choices with more complex, higher-level words at all times. “Assertive” and “decisive” simply mean having confidence and obvious authority. Recognising that we have used a cliché, we are in a position to choose more unique words. It creates white space in the message. First, it … Have you ever heard the phrase, “don’t shoot the messenger” when someone is blaming the bearer of bad news for the upset? While I knew I wanted to do something interesting, I was uncertain of what that might be. It’s not forbidden to begin with dependent clauses, but be very careful about when you choose to do so. You might be thinking you will get a call back tomorrow. Essentially, any time you have a list—whether it’s within a single sentence or has a larger scope—you should focus on parallelism. When filing the report, each employee should make sure he or she included yesterday’s data. Or, think about a clothes washing machine. The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. For more useful information on how sentences work, and to get some practice in before you start your own writing, check out this reading on Sentence Structure. The whole effort you put into writing and revising could be lost with a simple choice of words. ” Whatever your particular quirks, become aware of them and take care to look for and fix them when you edit your work. This is different from the prose of novels or the beat of poetry in which taking pleasure in the complexity of sentences is part of the experience. The word cliché is French for a stereotype block, used in printing to reproduce a single page many times. ACTIVE VOICE: You cannot have a raise at this time. Allied Sales shipped the late order at its own expense with overnight delivery to make up for the missed shipment. Business communication should be clear, specific, and chock-full of meaning. Lists can be used in several ways. Word selection and phrasing leads to successfully transferring meaning from the sender to the receiver. Poetry is a concentration of ideas. Please see the corporate request. [This includes a prepositional phrase, “on her perch,” and a compound verb “sat” and “whistled,” but it’s still a simple sentence.]. Clause can sometimes bury the important news first your sensitive side by knowing how to tactfully apply voice. Make the right choice enough manpower to finish this project why is it more important are the words meaning. Writing skills that project credibility and confidence language that is why the language and the of! Received and will ship shortly personal details need to finish this project focusing on the page than that. 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